Your inbound pipeline.
Fully automated.
Zero leads lost.
We build and operate the entire inbound revenue infrastructure for high-volume real estate brokerages — from first message to booked appointment.
For brokerages with 5+ agents processing 200+ inbound leads per month. Fully managed. We handle everything.
This is for you if:
This is not for you if:
Your team is losing revenue
before they even start.
Most brokerages receive hundreds of inbound inquiries every month — and hemorrhage revenue through slow response times, chaotic routing, and zero process.
Slow Response Time
Leads contacted within 5 minutes are 9x more likely to convert. Most brokerages respond in hours — or never.
No Structured Routing
Leads land in shared inboxes and get assigned manually. The right agent never gets the right lead — serious buyers go elsewhere.
Zero Pipeline Visibility
Conversations happen on WhatsApp, SMS and email — nothing lands in the CRM. Your pipeline is invisible. Revenue is left on the table.
Arcelion solves all three — automatically.
One system. Every channel. Every lead qualified, scored and routed before your team starts their day.
From first message to
booked appointment.
A fully connected system that handles the entire inbound journey — so your agents focus on closing, not chasing.
Lead reaches out
Via WhatsApp, SMS, website chat or contact form — your AI system picks up instantly, 24/7.
AI qualifies the lead
The system asks the right questions — budget, timeline, location, financing — and identifies intent automatically.
Lead gets scored
Every lead is classified as Hot, Warm or Cold based on their answers — so your team knows exactly where to focus.
Routed to the right agent
Based on location, property type, lead score or round-robin — assigned to the best-fit agent instantly.
CRM updated automatically
Contact created, deal opened, pipeline stage set. Everything lands in your CRM without lifting a finger.
Appointment booked
Hot leads get a booking link. Warm leads enter an automated follow-up sequence until they’re ready.
💬 Live Conversation Example
Numbers that speak
for themselves.
What happens when every lead gets answered instantly, qualified automatically, and routed to the right agent — without exception.
Everything your brokerage
needs. Nothing it doesn’t.
A fully managed system — we build it, run it, and optimize it continuously. Your team just closes deals.
Multi-Channel AI
WhatsApp, SMS, website chat, Instagram — one AI system handles every channel your leads use.
Lead Qualification & Scoring
Budget, timeline, location, financing — the AI asks the right questions and scores each lead as Hot, Warm or Cold.
Intelligent Routing
By location, property type, agent expertise, lead score or round-robin — every lead goes to the best-fit agent.
CRM Integration
Pipedrive, HubSpot, Follow Up Boss, KvCore, Airtable — contact created, deal opened, pipeline set. Zero manual entry.
Automated Follow-Up
Warm leads enter a smart sequence — Day 1, 3, 7, 14 — until they book or opt out. No lead falls through the cracks.
Performance Reporting
Real-time dashboard: leads handled, response times, booking rates, agent performance, and pipeline health.
We don’t just build it.
We run it.
Most agencies hand you a system and disappear. We operate yours — every day, every update, every fix. That’s the difference.
When APIs change, integrations break, or something stops working at 2am — that’s our problem. Not yours.
You’re not buying software. You’re hiring a team that keeps your entire inbound infrastructure running, optimized, and up to date — permanently.
Systems break. Ours don’t stay broken.
CRM updates, WhatsApp API changes, AI model improvements — the landscape shifts constantly. We handle every change before it ever affects your leads.
Your expertise is closing deals. Ours is keeping the pipeline full.
You didn’t build a brokerage to manage tech infrastructure. We take that off your plate entirely — so your team focuses on what they’re best at.
The math is simple.
Your brokerage is already generating leads. The question is how many of those leads convert — and how many you’re losing to broken process.
Monthly Revenue Leak — Conservative Estimate
Even capturing 2–3 of those lost deals per month delivers 3–5x return on your Arcelion investment. The system pays for itself before the first billing cycle ends.
Without Arcelion
With Arcelion
How much is your brokerage
leaving on the table?
Move the sliders to see your real revenue leak — and what Arcelion recovers for you.
Common questions.
If yours isn’t here — we’ll cover everything on the discovery call.
3–4 weeks from signed agreement to fully live system. This includes all integrations, CRM configuration, AI training for your specific market, and full agent onboarding. We handle everything — your team has zero setup work.
Pipedrive, HubSpot, Follow Up Boss, KvCore, Airtable, and most real estate CRMs. If you use a different system, we’ll connect via API. We’ve yet to encounter a CRM we couldn’t integrate.
WhatsApp, SMS, website chat, and Instagram DMs. All channels feed into one unified system — no lead gets lost regardless of where it originates.
We train the AI specifically for your market and conversation patterns. It qualifies on budget, timeline, location, property type, and financing. The conversations feel natural — buyers typically don’t realize they’re speaking with AI until the agent handoff.
Hot leads get routed immediately. Warm leads enter an automated follow-up sequence (Day 1, 3, 7, 14) until they convert or opt out. Cold leads go to a long-term nurture list. Nothing gets lost — every lead is tracked and handled.
We start with a 3-month pilot to build, deploy, and optimize the system for your brokerage. After that, we continue on a month-to-month basis. No long-term lock-in — the results keep our clients engaged, not contracts.
Currently serving brokerages in the US, Europe, and Middle East. English, Spanish, German, Arabic — and configurable for other languages. Every system is custom-built for your market.
Let’s see if there’s
a fit.
Schedule a 30-minute discovery call. We’ll walk through your current lead flow, identify where revenue is leaking, and show you exactly how the system works for your brokerage.
3–4 week implementation
From agreement to live — all integrations, CRM setup, AI training included.
Custom-built for your market
Configured for your channels, team structure, and property types.
ROI within the first month
One additional closed deal covers the full investment — most clients see 3–5x.
Fully managed — we run everything
We build it, operate it, optimize it. Your team just closes deals.